Click on Print and select Microsoft Print to PDF.Now, right-click on the HTML file, select Open With, and choose Word 2016/2019,.For saving the email messages in HTML format file, perform step 1 to 6 of the section Download/Save Email as Word.Saving Outlook email messages in PDF format is not possible directly the first step is saving email messages as HTML file and then, saving the file as PDF using Microsoft Word.

Again, click on the File tab, click Save As, and select Word Document (*.docx),.Right-click on the HTML file click Open With and select Word 2016/2019.Form the Save As type list, select HTML and click Save.Assign the file with a name and browse a file saving location.Download/Save Email as Word fileįor downloading/saving Outlook messages in word format, first you need to save Outlook items in HTML file later open the HTML file with MS Word and then save the file as a Word document. You’ve downloaded/saved the selected mailbox folder successfully. Assign a name to the file, browse for a path to save it and click Next.Note: For demonstration, we’ve chosen the Inbox folder, which by default carries all received emails unless archived. Select specific mailbox folder(s) and click Next.Select Comma Separated Values and click Next.Select Export to a file and then click Next.Click on Save button to download/save the select email message(s).įor downloading/saving selected Outlook mailbox folders to the PC, the steps are slightly different:.Note: For individual emails, you also have formats like Outlook Message Format – Unicode (.msg), Outlook template (.oft), HTML (.htm/.html), and MHT (.mht). Now, browse for a path to save the email message(s).Click on the File tab – top left in the menu bar.Note: For selecting multiple email messages, Press & Hold CTRL and select emails. The following article will show you all the methods to download email from your Outlook account without losing much time and energy. It is simple to add multiple email accounts from different email servers like IMAP, POP, Exchange, Microsoft 365, SMTP, etc. Users can use it along with its great features and adaptive user-interface. Microsoft’s Outlook is the popular email client that is available on both Windows and Mac OS.

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